🏥 ESI Compliance Checklist for Employers

---

1️⃣ Registration

• ✅ Register establishment under ESIC if coverage criteria met (≥10 employees, threshold wages ≤ ₹21,000 / ₹25,000 for PwDs).

• ✅ Obtain 17-digit Employer Code Number through the ESIC online portal.

---

2️⃣ Employee Particulars

• ✅ Register each eligible employee immediately on joining.

• ✅ Furnish employee particulars (name, family details, wages, etc.) within 10 days of joining through the ESIC portal.

• ✅ Generate ESI Insurance Number (IP Number) for each employee.

---

3️⃣ Contributions

• ✅ Deduct employee’s share (0.75% of wages) and add employer’s share (3.25% of wages).

• ✅ Deposit total contribution (4%) on or before 15th of the following month via ESIC portal.

• ✅ Pay interest @12% p.a. if delayed, and avoid penalty damages.

---

4️⃣ Records & Returns

• ✅ Maintain prescribed registers:

  • Attendance, wages, accident register, inspection book.

• ✅ File monthly contribution details online.

• ✅ Submit annual return of contributions if required.

---

5️⃣ Employee Benefits Facilitation

• ✅ Issue ESI Pehchan Card (ID card) to employees.

• ✅ Inform employees about their eligibility for medical, sickness, maternity, disablement, and dependent benefits.

• ✅ Report accidents/injuries promptly in the accident register and file required forms with ESIC.

---

6️⃣ Prohibited Actions (to avoid penalties)

• ❌ Do not delay furnishing employee details.

• ❌ Do not deduct employee’s share and fail to deposit with ESIC.

• ❌ Do not suppress wages/employee numbers to avoid coverage.

• ❌ Do not obstruct ESIC inspectors or provide false information.

---

✅ Penalty Reminder:

• Damages on late payment: 5%–25% of arrears (depending on delay).

• Interest: 12% p.a.

• Fine/Imprisonment (Sec 85): Fine ₹5,000–₹25,000, imprisonment up to 3 years (for